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MODEL FORM FOR IDEAS COMPETITION
ARCHITECTURAL COMPETITION
FOR...................................
1.00 GENERAL RULES
INVITATION
1.1 The promoter..................... (inset name
of the promoter) has decided to promote an Ideas Competition and
invites Architects/Students to submit designs in competition
for...............................(insert the name of the project)
in accordance with the conditions and instructions set out below. It
is not the intention of the promoter to build. The competition is
promoted as an exercise in design/or planning, to draw attention
to..................................(describe the purpose of the
competition) and to assist the community by facilitating further
research and thought into the problem.
ELIGIBILITY
1.2 The term " Architect" will mean any person who
at the time of his application is registered with the Council of
Architecture under the Architects Act, 1972. Where the application
is made by a firm, all partners of the firm shall be Architects. The
qualification and title of the Partner who is responsible for the
business of the firm, only need be stated in the registration
form.1
1.3 The term 'Student' shall mean a bonafide
student of a recognised institution, the qualifying examination of
which is recognised by the Council of Architecture.
1 Amended by the Council of Architecture
at its 38th meeting held on 26th & 27th July, 2001.
APPROVAL OF CONDITIONS
1.4 This competition will be conducted in
accordance with the guidelines of the Council of Architecture, which
also apply in case of points which have not been specifically
covered by these conditions.
1.5 The Board of Assessors have seen and approved
these conditions.
1.6 A copy of the competition conditions have been
filed with the Council of Architecture.
1.7 Registered participant wishing to submit more
than one scheme may do so with payment of further registration fee
for each additional entry. Each scheme should be submitted
separately and the participant must apply for further copies of
relevant dispatch papers for each additional scheme.
PERSONS INELIGIBLE
1.8 No member of the Board of Assessors shall take
part either directly or indirectly in the competition nor be
entrusted either directly or indirectly with work connected with the
prize winning design. No member of the promoting body or an
associate or an employee or any member concerned with the
preparation or organising of the competition shall be eligible to
compete or assist a competitor.
ENTERING IN THE COMPETITION
1.9 The competition conditions and registration
form are available on written application
from............................(name of the promoter and his
address).
The Registration form filled in and completed in
all respects as instructed should be sent to the promoter by
registered post or hand delivery together with the registration fee
of Rs........................... not later
than...................................(indicate the date).
The Registration form filled in and completed in
all respects should be sent to the promoter not later
than...........................(indicate date). No registration fee
is charged.
1.10 The registration fee sent along with
registration form will be refunded:
- If the applicant does not fulfill the qualification required
under 1.2 and 1.3. The applicant will not be eligible to
participate in the competition.
- If the applicant returns the competition conditions with all
enclosures by ..................................... (indicate the
date) and informs the promoter of his intentions not to
participate.
BOARD OF ASSESSORS
1.11 The following members have been
appointed on the Board of Assessors to advise on the conduct of the
competition, adjudicate on the designs submitted and make the award.
(State below name, title and designation of each Assessor)
-
-
-
-
APPOINTMENT OF TECHNICAL ADVISERS
1.12 If necessary the Board of Assessors
may consult Technical Adviser appointed by the Senior Architect
Assessor/Board of Assessors. The Technical Adviser may be consulted
on any aspect of the competition and he may be asked to be present
during the judging to give advice on entries when he is invited to
do so, but he shall not take part in the judging process.
PRIZES AND MENTIONS
1.13 The promoter undertakes to accept the
decisions and the awards of the Board of Assessors and within 3
months of the date thereof to pay the following prizes:
- To the author of the design placed
first
Rs. ......................
- To the author of the design placed
second
Rs. ......................
- To the author of the design placed
third
Rs. ......................
- The promoter has also set aside an additional sum of
Rs................................ for further awards for mentions
to be allotted at the discretion of the Board of Assessors.
ANONYMITY
1.14 Anonymity will be strictly observed at all
stages of the competition by the competitors, by the Board of
Assessors, by the Promoter and by all those concerned with the
competition.
QUESTIONS AND ANSWERS
1.15 Competitions' questions must be written on the
form provided (No. 1) (attach additional plain sheets for more
questions) and sent to
.........
(name and address of the
promoter) to reach not later than
.................
.(indicate
date). An explanatory memorandum dealing with the questions
submitted will be dispatched to all the competitors not later than
.................. (indicate date) and will form part of the
conditions and instructions of the competition.
OR
No questions will be permitted in the second stage.
SUBMISSION OF DESIGNS
1.16 Submission of design implies acceptance of the
competition conditions. Competitors are advised to retain copies of
the design submitted.
1.17 All plans and accompanying documents and
envelopes comprising a competition entry must bear on the top right
hand a 1 cm high six digit number of competitions choice. No other
symbol, motto or distinguishing mark will be placed on any part of
the competition entry. The design and the documents of each
competitor shall be dispatched in a single packet using the label(s)
provided (No. 2).
1.18 Each design must be accompanied by a
declaration/proof of identity form (No. 3) signed by the competitor
or joint competitors and enclosed in the envelope provided. Each
competitor must be prepared to satisfy the Board of Assessors that
he is the bonafide author of the design he has submitted.
1.19
Competition designs delivered by hand should reach the Promoter at
his address given in 1.9 not later than
(indicate date and
time). Receipt with date and time of delivery will be issued by the
promoter to the competitors.
1.20 Competition designs sent by post or through
forwarding agent must be dispatched not later than
.. (indicate
date - this should be same as 1.19). Proof of dispatch clearly
showing the date of dispatch shall be forwarded to the promoter
separately with a covering letter informing him of the dispatch of
the competition designs. This letter shall be on a plain paper
unsigned and only with the six digit number.
1.21 Competition designs sent through post or
through forwarding agent must reach the promoter at his address
given in 1.9 not later than
.. (indicate date and time)
1.22 All drawings, documents, report and
photographs should be packed together in a plain brown paper and
sealed. This packet will also include the sealed envelope (No. 4)
containing the declaration/ proof of identity form (No. 31). If the
packet has to travel a long distance, it may be dispatched in a
wooden crate. Both the packet and the wooden crate will bear only
the name and address of the promoter and the six digit number.
INSURANCE OF COMPETITION DESIGN
1.23 Each competitor is responsible for insuring
his entry against loss, damage or non-delivery up to the time of its
receipt by the promoter at the address given in 1.9.
1.24 On receipt by the promoter, each entry will be
insured him (the promoter) for the sum of Rs
till is return to
the competitor after the award. This sum will also cover expenses to
return of the design to the competitor.
Judging procedure
1.25 The promoter will place a secretariat at the
disposal of the Board of Assessors to minute their meetings and
record their decisions.
1.26 The deliberations of the Board of Assessors
will be secret. No member of the Board or Technical Adviser or
member of the promoter's staff or competition secretariat may
disclose any details of the competitions, deliberations or
decisions.
The decisions of the Board of Assessors are final
and binding on the promoter.
1.27 The judging of the entries are scheduled to
take place during the month of
....................
(indicate
month and year) and any delay agreed by the Board of Assessors will
be publicly announced.
1.28 The promoter will announce the award of the
competition not later than two weeks after the judging has been
complete.
1.29 A copy of the report of the Board of Assessors
will be sent to each competitor at the same time as the Board's
award is made public.
DISQUALIFICATION
1.30 The Board of Assessors may disqualify entries
for the following reasons:
- If dispatched by post or through the forwarding agent to or
delivered in person at the promoter's address in 1.9 after the
last date and time given in 1.19 and 1.20.
- If received by the promoter at the address given in 1.9 by
post or through forwarding agent after the last date and time
given in 1.21.
- If the competitor disregards any of the conditions of the
competition.
- If the competitor attempts to influence any member of the
Board of Assessors and/or discloses his identity.
TERMINATION OF THE COMPETITION
1.31 If against all expectations entertained by the
promoter, the result of the competition is such that none of the
participants could be declared by the Assessor as the winner of the
competition, competition could be regarded as terminated and the
promoter will on the advice of the Board of Assessors award the
second, third and the additional prizes to the entries selected by
the Board.
ANNOUNCEMENT OF AWARD AND
EXHIBITION
1.32 The promoter will publish the award of the
Board of Assessors and inform the Council of Architecture after
having first informed the authors of the prize winning and permitted
designs individually by telegrams and confirmed by letters.
1.33 All designs including those disqualified by
the Board of Assessors will be exhibited
from
........................
(indicate date)
to
..................................(indicate date)
at
............
............
.(indicate address) together with the
copy of the signed report of the Board of Assessors. The above dates
of the exhibition will also be conveyed individually to all
competitors in advance.
1.34 Names of all competitors will be displayed at
the exhibition. However, competitors of designs not permitted may
choose to remain anonymous. They should so indicate on the envelope
containing their declaration/proof of identity form.
RETURNING OF ENTRIES
1.35 Within one month after closing of the
exhibition, all entries except the design placed first will be
returned to the postal address given in the declaration form, by the
promoter at his own cost.
If the delivery to any such addresses is not
accepted, a notification to that effect will be sent by the promoter
by registered post to the said postal address and the entry will be
kept by the promoter with him for collection by the competitor for a
period of three months from the date of the registered letter. After
that the promoter will be free to dispose of the entry at will.
RIGHTS
1.36 Drawings of the designs winning the first
prize will be retained by the promoter as his property.
1.37 Copyright of all designs including the designs
winning the first prize will be that of the authors of the designs.
1.38 Design awarded the first prize only will be
used by the promoter.
1.39 The promoter's right on the designs awarded
the first prize covers one execution. Repetition of the said design
by the promoter will be with the written permission of the author
and on confirmation of suitable terms.
1.40 No other designs whether permitted or not
shall be used wholly or partly by the promoter.
1.41 Each competitor shall retain the right of
reproduction of his designs.
SETTLEMENT OF DISPUTES
1.42 In the event of dispute not related to the
judging procedure or the award of he Board of Assessors, the
settlement will be by arbitration without recourse to the legal
authorities.
COMPETITION TABLE
1.43 The competition will be run in accordance with
the following time table:
Competition conditions will be made available by the
promoter
..(indicate date)
Last
date for
registration
..(indicate date)
Last
date for return of competition conditions for refunding registration
fee
.................(indicate date)
Last
date of receipt of questions by the
promoter
(indicate date)
Last
date for dispatch of answers to questions to the
competitor
.....................................(indicate date)
Last date for dispatch
of competition entries by post or
delivery of entries to the
promoter by
hand
.....................................(indicate date)
Last date for receipt
of entries by post or through forwarding Agent
by the
promoter
.....................................(indicate date)
Judging
dates
.....................................(indicate date)
to
..(indicate date)
Intimation to each
competitor of the awards of the
Board of Assessors and
publication of the
awards
..............
.. (indicate date)
2.00 Explanatory Note of the promoter, purpose and intent of the
project
3.00 Information of General Nature
3.1 Economical Aspect
3.2 Social and Cultural Aspect
3.3 Climate
3.4 Physical Aspect and Description of the site
3.5 Etc.
4.00 Programme of Requirements
5.00 Drawings and Documents to be submitted by Competitors
5.1 Site plan and Location plan
5.2 Sketch design drawings
5.3 Perspective view (model if necessary)
5.4 Etc.
6.00 Annexures
6.1 Registration Form
6.2 Competitors' Question Form (No.1)
6.3 Competitors' Question Envelope (No.1)
6.4 Label(s) (No.2)
6.5 Declaration/Proof of Identity Form (No.3)
6.6 Declaration/Proof of Identity Envelope (No.3)
6.7 Location Plan
6.8 Site Plan
6.9 Photographs of surrounding area and site
6.10 Letter type and size for code number
No. 1
Competitors' Questions (No.1) (if applicable see
1.15)
Competitors may submit questions so as to reach the promoter
at
.........(indicate address) not
later
than...........................(indicate date). Questions should be
in block letters or typewritten. Add extra sheets
if
necessary.
Question No.1
Question No.2
Question No.3
Question No.4
Question No.5
Address to
which
.........................................................................
answers should be
sent
.........................................................................
Title of
competition
.........................................................................
Envelope
(No.1) |
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COMPETITOR'S QUESTIONS (NO.1)
The Promoter
Title of the competition
Address |
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| Label for
Dispatch
(No.2)
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COMPETITOR'S QUESTIONS (NO.1)
The Promoter
Title of the competition
Address |
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No.3
DECLARATION / PROOF OF IDENTITY FORM
Registration No
.
(Council of Architecture)
OR Name of
Educational Institution
.......................................................................................................
..............................
.........................................................................
Year of study
.................................................................................
Name and Address
Competitors
1.
2.
3.
4.
In case of entry by an individual architect or a firm of
Architects or a team of Architects, the first name shall be of the
leader.1
1Amended by the Council of Architecture at its 38th
meeting held on 26th & 27th July, 2001.
Declaration
(To be signed by competitors i.e. individual Architect or all
partners of a firm of Architects
or
all members of a team of Architect).1
I/We declare that the design is my/our work and that the drawings
have been prepared
by
myself/ourselves or in my/our office under my/our
supervision.
I/We have complied with and accept all regulations and conditions
which apply to the
competition
and accept the decision of the Board of Assessors.
1Amended by the Council of Architecture
at its 38th meeting held on 26th & 27th July, 2001.
Signature
1.
.
2.
3.
4.
Date: ...............................
(Note: This form is to be completed, signed and
placed in the official envelope provided, which is then sealed and
placed in the packet containing the competition entries. Put the
six-digit number only on the right corner of the envelope.)
Title of the
competition
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Envelope
(No.3) |
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DECLARATION / PROOF OF IDENTITY FORM (NO.3)
COMPETITOR'S IDENTITY
NUMBER
.......................................................
Promoter's Code Number (if
given)
.......................................................
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In the event the design submitted under the above
number NOT receiving an award the
author(s)
may remain anonymous by placing a 'X' in the box
below.
Title of the
competition
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